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Office of Financial Aid

Office of Financial Aid

 

  2. Student Prizes, Awards, & Undergraduate Stipends

Student Prizes, Awards, & Undergraduate Stipends

How to submit a Prize, Award, and Undergrade Stipend.

Department: Submit your request via Award-A-Dore (Scholarship Manager).

Please note all prize, awards, and UG stipends must be submitted using this method effective May 1, 2025.

Financial Aid and Scholarships is excited to introduce our new prize, awards, and UG stipends management system, Award-A-Dore. This system allows the departments to see other awards students are receiving, check the status of the award, and more. Below are a few helpful links as you start using the system.

How to add a Prize, Award, or UG Stipend

How to Adding Fund Amounts to An Item Type

Do not access to the system, please complete the .

If you have further questions contact the Office of Student Financial Aid & ScholarshipsÌýosfa@vanderbilt.edu Ìý

Department: Submit your request via the PDF form in the link below.

Please note this method of submitting prize, awards, and UG stipends will be discontinued effective May 1, 2025.

Student Prize/Award & UG Stipend Request Form

When to submit a Student Prize/Award & UG Stipend Request.

  • To pay a prize/award to any ×ÔοÊÓƵ student (Graduate, ProfessionalÌýor Undergraduate).
  • To pay a service-free stipend to an Undergraduate student.
  • If the individual earned the award after graduating, they are no longer a student and any payment to that individual would go through Purchasing & Payment Services or ×ÔοÊÓƵ HR Payroll.
  • If the student is receiving an award for a summer term, has not graduated but is not enrolled in a summer term, the form must be used as the student is still considered a student.
  • Do NOT use this form to request a reimbursement for a ×ÔοÊÓƵ student. Payment to that individual would go through Purchasing & Payment Services.

Information for the Department to Share with Student

  • The payment will post to the student's ×ÔοÊÓƵ account.
  • The payment will be applied to the student's balance due (if any).
  • If the payment results in a credit balance the student will receive a refund.
  • Your student should set up direct deposit via their YES portal. Otherwise a paper check will be mailed to their address on file.
  • The payment is considered financial aid and may affect the student's eligibility for other financial aid. As a result, they may not receive the full financial benefit from their prize, award, or stipend. These situations are rare as OSFA will maximize their eligibility according to federal and institutional polices. If OSFA is not able to award the full amount to the student, we will reach out to the department.
  • Please contact the OSFA (osfa@vanderbilt.edu) if you have questions about how the award will impact your student's current financial aid.

If you have further questions contact the Office of Student Financial Aid & ScholarshipsÌýosfa@vanderbilt.edu Ìý