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This page lists or links to policies that are specific to ��ο��Ƶ-run or ��ο��Ƶ-affiliated study abroad programs administered through ��ο��Ƶ Study Abroad.

Eligibility and Participation

Students may study abroad any time after their first year at ��ο��Ƶ. Studying abroad during senior year requires special approval from the student's home college/school and may delay graduation. Transfer students can apply to study abroad after completing their first semester at ��ο��Ƶ. Study abroad programs and remote international programs are open to students in good academic, financial, and disciplinary standing, with an overall grade point average of 2.700 or better, or a grade point average at this level in each of the two most recent semesters. Many programs require a ��higher grade point average and the student’s application must also be approved by the appropriate host university, institute, or consortium. Study abroad and remote international programs that are either managed or approved by ��ο��Ƶ offer special Study Abroad/Away Credit toward the ��ο��Ƶ degree. Hours earned through these programs and approved in advance by the appropriate department can serve to satisfy major and minor requirements as well as the residence requirement. Note that A&S AXLE credit is not awarded for study abroad or remote international courses, except for select Maymester courses.

Students studying on ��ο��Ƶ programs or ��ο��Ƶ-affiliated programs (i.e., programs offered through VU Study Abroad) for the academic year or semester are eligible for federal and VU financial aid. This includes merit scholarships but excludes work-study. All participants in these approved programs are billed through ��ο��Ƶ Student Accounts and will pay ��ο��Ƶ tuition. Students studying abroad will also be billed a program fee covering mandatory international health insurance and may also include housing, board, etc.

Study Abroad checks ��ο��Ƶ students’ academic, disciplinary, and financial standing after applications are received, and again later in the semester or summer before the program start date. If students are not in good standing at either of these checks, Study Abroad will consult with the student’s academic dean and, if necessary, administratively withdraw the student from their program.

Eligibility also depends on completing all of the items required in the VU Study Abroad account, as well as requirements imposed by our on-campus and overseas partners. If required items are not completed, ��ο��Ƶ Study Abroad staff may administratively withdraw students from their study abroad or remote study enrollments. ��ο��Ƶ Study Abroad will provide at least two written warnings to the student’s ��ο��Ƶ email address. The final warning will be copied to the office of the student’s academic dean. If requirements are not completed by the day specified in the final warning email, ��ο��Ƶ Study Abroad will remove the student from the program. This withdrawal may have financial consequences, which will be the sole responsibility of the student.

Student's study abroad application, including application to the program partner provider, must represent the student's own work.

Release/Waiver

Every student who participates in a VU Study Abroad-sponsored study abroad program must (digitally) sign the Release, Indemnification, and Conditions of Participation form (Assumption of Risk, General Release, and Indemnification for Student Participation in Activity Outside the United States).

Academic Policy

Grades earned while participating in a study abroad or remote international program are based on the student’s performance as judged by program instructors according to the host institution’s standard practices. Once reported to ��ο��Ƶ, grades cannot be changed, except when amended via a newly issued transcript from the host institution.

While studying abroad for a semester or a full academic year, students are required to take the equivalent of 12 or more ��ο��Ƶ credit hours each term. Underloading (bringing back fewer than 12 VU credit hours) will result in academic probation and may also jeopardize financial aid eligibility.

It is critical to understand that the ��ο��Ƶ course equivalency evaluation determines the number of credits awarded, so students need to consider the ��ο��Ƶ credits earned for each individual course they take. Students who earn more than 18 ��ο��Ƶ credit hours on a VU Study Abroad abroad program during a single semester will not pay a per-hour tuition surcharge.

Students must follow both the program provider’s and ��ο��Ƶ’s academic requirements. For example, students must take the minimum number of credits required by the partner to be considered full-time and must also take the minimum required number of credits required by ��ο��Ƶ.

There are some unique policies that apply to coursework taken overseas. These are university-wide policies and govern students in all four undergraduate colleges:

• Classes may not be taken as Pass/Fail on any study abroad or remote international program.
• While abroad or on a remote international program, a student may not retake a class that they have taken on campus; that is, a course having the same ��ο��Ƶ course number. Similarly, a student may not retake a class on campus that they have taken abroad or on a remote international program.
• Individual courses taken abroad or on a remote international program do not count towards College of Arts and Science AXLE requirements.
• VU students may not take online courses while abroad. This includes Arizona State University (ASU) Online courses offered through CIEE.

Study Abroad and Remote International Course Equivalency Review Policy

��ο��Ƶ’s University Registrar governs the policies and processes related to faculty review of study abroad and remote international courses. All courses taken abroad in person or remotely must be evaluated by ��ο��Ƶ faculty before the transcript from that term can be articulated to the student’s ��ο��Ƶ record. See the University’s website related to for more information.

Institutions abroad, including remote international programs, have their own customary schedules for reporting grades and producing transcripts. ��ο��Ƶ has no control over this process, which may take up to six months in extreme cases. ��ο��Ƶ’s University Registrar will work as quickly as possible to process your ��ο��Ƶ transcript, but only the host institution can expedite the reporting of your grades to VU.

��ο��Ƶ translates grades from a number of institutions’ local scales. Where this is the case, prior to enrollment in international program courses, students will be provided with ��ο��Ƶ’s official grade conversion for the host institution. ��ο��Ƶ will use this scale to articulate all grades from the host institution, regardless of the subject area or language of instruction.

Commitment Policy

Students must commit to attending their chosen study abroad or remote international program by the Withdrawal Deadline specified in the instructions in the ��ο��Ƶ Study Abroad . Students should be sure to withdraw applications to other programs before committing to their chosen program.

Commitment enables ��ο��Ƶ and Study Abroad to register the student and to bill the student account for tuition and fees associated with the chosen study abroad or remote international program. Commitment also entails the acceptance of the Withdrawal Policy (see below). Note that signing commitment paperwork with one of our partners may also create a direct financial relationship between the student and that partner.

��ο��Ƶ Study Abroad may administratively withdraw the applications of students who fail to commit by the Withdrawal Deadline; see section on Withdrawal Policy below.

Withdrawal Policy

Students are expected to complete all credits in which they are enrolled at the start of the program, and all students on semester-long programs must take a full, normal academic load as defined in the University Enrollment Bulletin. Under no circumstances will students receive a partial tuition refund for study abroad or remote international studies if they “drop” courses, modify their enrollment status, or otherwise elect to complete fewer credits than originally undertaken.

Students withdrawing from study abroad programs will be responsible for any fees associated with the program, including nonrefundable deposits and application fees. In cases where ��ο��Ƶ Study Abroad does not itself charge withdrawal fees, it is possible to incur such fees in cases where the student has made a commitment agreement with one of our on-campus or external partners.

Students are responsible for properly communicating their decision to withdraw with both ��ο��Ƶ Study Abroad and our program partners (if applicable). See the sections below for instructions for specific types of programs.

Students may be withdrawn administratively by ��ο��Ƶ for reasons including, but not limited to:

• Failure to complete pre-departure requirements assigned by ��ο��Ƶ Study Abroad, other ��ο��Ƶ offices, or by our international partners; this includes failure to commit to attending the program.
• Failure to maintain good academic, disciplinary, or financial standing at ��ο��Ƶ.
• Failure to appear at the study away site or remote international platform on the program’s designated arrival date, including in cases where the student was unable to secure necessary visas, passports, or other travel requirements.

Withdrawal and refund policies remain the same regardless of the reason for withdrawal. Students who intend to withdraw from a program but fail to notify ��ο��Ƶ Study Abroad and our program partners (if applicable) may not retroactively date their withdrawal.

Non-refundable costs will be charged to the ��ο��Ƶ student account and are due upon receipt.

��ο��Ƶ is not responsible for indirect costs or fees, which have been paid directly by the student; such costs might include (but are not limited to) airfare, passport or visa fees, vaccinations, and housing deposits. Where applicable, students are encouraged to purchase trip cancellation insurance to help defray such costs and are further advised to read the policy’s exclusions and requirements carefully before purchase.

Students who withdraw from programs after the ��ο��Ƶ academic term has begun may not be able to return to enroll in ��ο��Ƶ coursework. In that case, there may be impacts related to financial aid, academic progress, and, for international students, immigration status. Students contemplating withdrawal after the ��ο��Ƶ term begins are strongly advised to contact the deans office of their undergraduate college, the Office of Student Financial Aid and Scholarships, and International Student and Scholar Services as appropriate to inquire about potential consequences. Students should be aware that an associate dean in their school must approve any leave of absence, and should check with their college for any regulations governing leaves of absence and return from leave, including timelines and procedures for returning from leaves of absence.��

Withdrawal from ��ο��Ƶ Partner Programs

��ο��Ƶ partners with a number of institutions and organizations to make study abroad and remote international programs available to our students. Withdrawal from partner programs is subject to the refund policy of the partner institution.

Students are responsible for properly communicating their decision to withdraw. To withdraw from a partner program, students must communicate their withdrawal to both ��ο��Ƶ Study Abroad��and to the partner administering the program.

Students may enter into their own contracts with ��ο��Ƶ’s partners that supersede ��ο��Ƶ Study Abroad's published Withdrawal Deadline. For example, the CIEE Participant Contract, the IES Intent to Enroll form, the DIS Terms and Conditions, and the Conditions & Terms of CET Academic Programs form are direct contracts with those providers, and students who complete one of these or similar forms are still responsible for the partner’s assessed withdrawal fees regardless of when they withdraw.

Withdrawal from ��ο��Ƶ-Administered Programs

��ο��Ƶ-administered study away programs offered through ��ο��Ƶ Study Abroad–Maymester courses away from campus—have their own refund policies. Generally speaking, any expenses incurred on a student’s behalf once the student has committed to the program will be the student’s responsibility and charged to the ��ο��Ƶ student account.

Students are responsible for properly communicating their decision to withdraw. To withdraw from a ��ο��Ƶ-administered program, students must communicate their withdrawal in writing to ��ο��Ƶ Study Abroad. In the case of faculty-led courses, students must also inform the faculty leader and the ��ο��Ƶ Summer School.

Further information on the Summer School’s policies can be found here: .

Withdrawal After the Program Begins

The University’s on-campus tuition refund schedule does not apply to students studying abroad or on remote international programs. Students who fully withdraw from a ��ο��Ƶ-administered or partner program after the program begins, or before they have begun coursework, may be entitled to a refund of ��ο��Ƶ tuition, or the amount of tuition charges remaining after all fees owed to program partners under the terms of individual student agreements are paid in full. Students who elect to “drop” courses, modify their enrollment status, or otherwise take partial credit for the term are not eligible for a partial tuition refund. The University encourages all students, including study abroad students, to consider tuition insurance. Students who are dismissed from a study abroad or remote international program may be eligible for tuition refund but are not exempted from paying fees owed to partner organizations.

Withdrawing after your program begins may impact financial aid. See the Office of Financial Aid and Scholarships for more information on the financial aid impact of withdrawal.

Summary of Billing Policies

• Students enrolled in affiliated study abroad or remote international programs will be billed and charged through their ��ο��Ƶ Student Account.
• The tuition refund schedules published by the Office of Student Accounts do not apply to study abroad programs; they do, however, apply to ��ο��Ƶ Maymester courses. Review Office of Student Accounts policies.
• Withdrawal from partner programs is subject to the refund policy of the partner institution, or of the ��ο��Ƶ college administering the program. Students who withdraw from study abroad or remote international programs after having committed will be responsible for any nonrefundable fees associated with the program, including but not limited to nonrefundable deposits and application fees. Nonrefundable costs will be charged to the ��ο��Ƶ student account and are due upon receipt.
• Students who fail to maintain eligibility to study abroad will be administratively withdrawn. Students’ responsibility for nonrefundable costs is not affected by the manner or cause of withdrawal.
• Students may commit to attending study abroad and remote international programs in multiple ways, any of which will also commit the student to paying nonrecoverable costs. Students may click on the Commit button in their online ��ο��Ƶ Study Abroad account, communicate their commitment to ��ο��Ƶ Study Abroad in writing, or they may electronically or physically sign commitment or intent-to-enroll paperwork with ��ο��Ƶ Study Abroad’s partners.
• In all cases, without exception, ��ο��Ƶ students studying abroad are required to undertake a full-time course load or, in the summer, are enrolled in a specific number of anticipated credit hours. Partial tuition refunds will not be granted when, for any reason, students complete fewer credits than originally undertaken.
• The ��ο��Ƶ-issued mandatory international health insurance is not refundable after the start date of the study abroad program.
• Students should read the full Commitment and Withdrawal Policies above thoroughly.

Conduct Policies

All guidelines and regulations provided in the ��ο��Ƶ Student Handbook apply to students while they are studying abroad or participating in a remote international program. There is also a special section of the Handbook that includes regulations that apply specifically to study abroad.

Finances and Credit Policy

��ο��Ƶ University (VU) study abroad programs and ��ο��Ƶ-affiliated study abroad and remote international programs are administered through ��ο��Ƶ Study Abroad.

These programs are available to students for the academic year, fall/spring semester, summer, or Maymester. VU believes that study abroad is an integral part of the undergraduate experience and encourages all students, regardless of major, to pursue a study abroad or remote international program that is well-suited to their area of study and academic interests.

VU students participating in these study abroad or remote international programs:

• Receive ��ο��Ƶ Study Abroad/Away Credit;
• May utilize full financial aid and/or VU scholarships while abroad, excepting work study awards;
• Remain fully registered at VU while abroad, allowing them to register while abroad for courses and housing for the semester they return to campus.

As a result, students pay regular VU tuition for participation in VU study abroad or remote international programs. Students are charged VU tuition each term they are enrolled, whether they are on campus or overseas. This tuition payment is equivalent to the cost of a term on campus. If the academic expenses for a semester abroad exceed the cost of tuition at ��ο��Ƶ, the difference will be billed as part of the program fee. Students are responsible to ��ο��Ƶ’s partners for other expenses, including housing; wherever possible, however, ��ο��Ƶ will attempt to simplify payment by billing these expenses through a program fee to the VU student account.

In addition to the above, VU students receive administrative support throughout the study abroad or remote international process, including but not limited to: advising on all VU approved programs, application management and assistance, transfer and processing of grades/credits, pre-departure orientations, information sessions and fairs, course equivalency evaluations, and reentry programming.

This arrangement was established to afford all VU students with an equal opportunity to participate in study abroad and remote international programs.

Housing Policy

Housing arrangements for students enrolled in approved study abroad programs vary according to local conditions and the design of the program. This can include, but is not limited to, differences in size, location, catering, and other qualities or amenities. ��ο��Ƶ encourages students to reside in program-provided housing where available. If housing is not provided by the program (this is more common on exchange programs), students may seek independent living arrangements.

��ο��Ƶ students are required to follow their abroad program’s housing policies. Students who seek their own housing must have approval to do so from their study abroad program. If approved for non-program housing, students will be required to advise ��ο��Ƶ Study Abroad of their address and local contact information, sign the ��ο��Ƶ University Study Abroad Housing Waiver form, and understand the potential risks and potential additional costs associated with finding, renting, and living in independent housing.

Accommodations Policy

Students who have registered with the Student Access Services office (SAS) to receive academic, physical, or other accommodations at ��ο��Ƶ may seek similar accommodations for their abroad or remote international programs. While ��ο��Ƶ Study Abroad can and will advise students, it is the student’s responsibility to consult with the EAD and appropriately communicate requested accommodations to overseas partners.

Laws in other countries regarding required or reasonable accommodations often differ from what is mandated by law in the United States, and not all requests will be met exactly as ��ο��Ƶ meets them. ��ο��Ƶ is not able to advocate or intervene on the student’s behalf to secure specific accommodations. Students are encouraged to request accommodations early so that they can understand the accommodations plan before committing irrevocably to the program.

Health Insurance Policy

All students who study abroad on VU Study Abroad-facilitated programs will be enrolled in ��ο��Ƶ’s international health insurance plan. Coverage is mandatory and cannot be waived. The cost is covered as part of the program fee. (.)

Some of ��ο��Ƶ’s partners will also provide students with additional health insurance that they makes it easier for them to facilitate care. In addition, some institutions or countries may also require that students independently purchase additional insurance. These situations are specific to the program/country of study. In no case will the existence of these other obligations waive the need to purchase ��ο��Ƶ’s international health insurance.

Student Records Confidentiality

The private information of ��ο��Ƶ students is protected under the Family Education Rights and Privacy Act (FERPA). FERPA regulates ��ο��Ƶ’s ability to share students’ private information, including program participation, grades, student status, and health details. .

Study Elsewhere

Other study abroad programs may be approved for transfer credit by the dean’s office of the student’s college/school. It should be noted, however, that if a program has been approved for direct credit by ��ο��Ƶ, it must be taken for direct credit by matriculated ��ο��Ƶ students. In no case, after matriculating at ��ο��Ƶ, may a student apply to participate in an approved direct-credit program for transfer credit through a different university, or through an external agency, and then seek to transfer that credit into ��ο��Ƶ. You may contact us at studyabroad@vanderbilt.edu for more information.

Students who withdraw after the ��ο��Ƶ fall or spring term begins may not be able to return to campus for coursework. This can affect financial aid, academic progress, and/or immigration status, and students should consult the relevant offices to ensure they understand the potential consequences (more information under Withdrawal Policy above). Students who do not earn course credit due to withdrawal or dismissal during the fall or spring should expect to take a leave of absence from ��ο��Ƶ, and should be aware that college-specific regulations dictate the approval of, and procedures for, returning from leave of absence.

The grades assigned by the study abroad partner after a withdrawal or dismissal will be recorded on the student's ��ο��Ƶ transcript.