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Financial and Organizational Structures

Users should familiarize themselves with the financial and organizational structures used in Oracle Cloud, particularly if they will create and/or submit expense reports, make purchases, manage grants and/or analyze financial data.

These structuresare:
  • ճChart of Accounts (COA), which is used in all areas to track financial activity in our general ledger and subledgers;
  • ܰOrganizational Structure, which is used to identify our work areas; and
  • Project information (i.e., POET), which is used to gather data and report specifically on financial activity for the following project types:
    • Grants and Contracts;
    • Faculty Funds and Student Organizations;
    • Gifts and Endowments;
    • Cores; and
    • Capital Projects.

Training

Click to open and complete theOracle Cloud: Introduction to our Financial and Organizational Structurestraining course in Oracle Learning.


Transaction Review and Approval

Transactions are generally reviewed first within the area that created the transaction and then routed to central Finance or Human Resources.For example, transactions such as the following are typically reviewed by the following roles within the business unit:

  • Time and absencetransactions are reviewed by the employee'sLine Manager;
  • Purchasing and expensetransactions are reviewed by theFinancial Unit Manager(s)of the related financial unit(s) and, if greater than $10,000, by theBusiness Unit/Entity Approver(s); and
  • Human Resourcestransactions are reviewed by theBusiness Unit/Entity Approverof the related business unit.

Instructions for identifying your local resources are available here.


Additional Resources

Additional informationabout the COA, including the current list of segment values, is available on the of the Finance website, and reference materials are also availablewithin Oracle Cloud in the Help Center.